General Data Protection Regulation

This information is provided to you in view of introduction of the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)The main focus of the General Data Protection Regulation (GDPR) is the protection of personal data and digital privacy. Here is the information you need:

   Administrator of your personal data is JMC Translation Joanna McCoy with registered office in Kraków [Cracow] 30-048, ul. Urzędnicza  39/3. You may contact the administrator by way of e-mail at:

JMC Translation Joanna McCoy processes personal data in the scope:

  • required to make an entry into the Register, i.e. a register of certified translations and interpreting assignments provided by a sworn translator. This obligation arises from the provisions of the [Polish] Act on the Profession of the Sworn Translator of 25 November 2004, as amended, including but not limited to Article 17  (2) of the Act
  • contents of the documents provided for translation – ONLY FOR THE PURPOSE OF TRANSLATION – (e.g. third party data such as data of parties to the agreements, medical documentation, data contained in official documents such as Birth/Marriage/Death certificates etc.)

Data that will be processes: name surname, PESEL [Polish national ID number], NIP number [tax ID number], other business ID numbers    such as VAT or REGON numbers Date of birth, number of Polish ID or passport, residency address and/or electronic mail address,

  It will be obligatory for you to provide your name. Data will be processed with the purpose of entering into the translator`s         Register. The obligation to provide such data arises from the obligation to identify the Commissioning Party/Ordering Entity (Client). Legal   grounds for such obligation are mentioned in Article 17 (2) of the Act on the Profession of the Sworn Translator of 25 November 2004, as   amended. Your personal data will be stored for the period of 3 years. Upon expiry of this term, all of the data will be deleted.

Providing your personal ID and e-mail address is voluntary, however, it is necessary to identify you when you collect your translations. ID      also serves to prevent situations when translations are collected by unauthorised persons. Said data will be removed after translations are       collected

The processing of personal data, both yours and of third parties contained in documents submitted for translation is necessary for the   performance of the agreement, although providing them is voluntary. They will be stored (as original documents and their translations) for   the period of ONE MONTH from the day translations are collected.

Your data will be provided to the following entities that process data on behalf of JMC Translation Joanna McCoy, which provide services  necessary to perform the agreement concluded with the Client, such as accounting company or, in case of pursuing debt collection, a legal  firm.

If  you wish to receive an invoice, it will be required to provide additional data necessary for its issuance resulting from tax regulations that   impose such obligations on you. This data will be kept for a period resulting from the applicable regulations (currently it is 5 years).

You are entitled to request the administrator to do the following:

  • provide you access to data that concerns you,
  • provide you with copies of data subject to processing,
  • amend the data,
  • remove the data or limit from processing to storing, which the administrator shall be obliged to perform only if certain circumstances occur, as defined in the provisions regarding protection of personal data.

You shall be entitled, at any time, to object to processing voluntarily provided personal data. However, administrator`s compliance with   such objection may render the performance of the agreement impossible.

Your data will not be profiled.

You have the right to file a complaint with a supervisory body.